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The advent of ICTs and in particular the computer, has altered the ways in which records are created, received, maintained, used and disposed of. Moi University has embraced the use of computers as a critical tool for information management and communication in support of its business transactions. Moi University is increasingly becoming part of the digital world. Increasingly, electronic records are becoming a reality as the use of computers as information management tools are being embraced by schools, departments and various administrative offices. This has in turn led to records being created, used, maintained and disposed of electronically. For a university to run its affairs in an open, democratic, transparent and accountable manner, it needed to put in place an efficient records management system especially since the rights, privileges and obligations of a university community is dependent upon good record keeping regimes. This work looks at the challenges of managing electronic records and how they can be addressed.